The Procurement Unit endeavors to support the operations of the MFDP through the provision of goods works and services as required by various user departments. The Unit strives to maximize on the benefits derived, value and the efficiency of public spending, and helps the MFDP designs and executes spending plans. Also, the Unit is responsible for the overall management of all procurement related activities as approved by the Public Procurement & Concession Commission Act of 2010, as well as the preparation of MFDP’s Procurement Plan, procurement reports and procurement execution. The unit is headed by a Director and assistant Director along with host of technicians who help to drive the activities of the unit. Below are some key reports produced by the PU:a. Annual Procurement Planb. Annual Procurement execution Report c. Annual procurement Report

 

 

The Information Communication Technology Unit manages and oversees the operation of the MFDP’s ICT infrastructure and services, consistent with the strategic and operational objectives of the Ministry. It ensures the implementation of the MFDP’s IT Policy and manages the activities of the Information Technology Division, including specialized information technology development and maintenance of the Ministry’s technology-based information system. The unit is headed by a Director and supported by an assistant Director. Some of the key report produced by the unit include the followings:

a. IT Policyb. Status of IT Security Infrastructure c. ICT security & Network Policy

The Human Resource Unit is responsible for human resource management, organization development, strategic and operation planning, as well as maintaining and sustaining positive work culture in the Ministry of Finance and Development Planning. Also, other functions of the Unit include but not limited to performing recruitment and selection, jobs and positions classification, equal employment opportunity, performance management, as well as staff development, employee welfare, payroll compensation and benefits amongst others. The Unit is headed by a Director and assisted by two (2) Assistant Directors; one for HR Services and the other for Training. Some of the keys report produced by the unit include the followings:

a. Performance Management Reviewb. Annual Leave Schedule c. Employees Attendance Reportd. Employees Benefit Report

The Communication Unit is an information and communication management hub of the MFDP. Such management process, among others, includes the production of press releases, website content management, outreach coordination and protocol management. It is also technically responsible to lead the development and implementation of the ministry’s communications strategy, as well as media policies, procedures and system. The Unit is headed by a Director who is assisted by an Assistant Director and host of other professionals in running its affairs. Below are some key reports produced by the Unit:a. 2017/2018 MFDP Media Strategy Paperb. 2017/2018 Documentary on Development Projects c. 2016/2017 Bulletin of Press Stakeouts

The Administration Unit is a blend of three (3) core sub-units (Security Unit, Storeroom, & Transport Unit), with the collective responsibility to ensure the security and safety of persons and assets of the MFDP; to facilitate a healthy and conducive working environment; to provide clerical and technical logistical services; and to convey critical personnel and logistics. The Unit is headed by a Director and supported by three (3) Assistant Directors along with technicians to augment the functions of the Unit. Below are some key reports produced by the Unit:a. Inventories report b. Asset management report

The Internal Program Coordination Unit (IPCU) is responsible to coordinate, monitor, evaluate and report on all internal programs, projects and activities of the Ministry of Finance and Development Planning. Also, as a “think-tank” it helps in the design and drafting of training proposals as well as formulation of policies instruments. The Unit is headed by a Director and supported by an Assistant Director along with an array of technicians in executing the office daily tasks. Below are some key documents produced by the Unit:a. 2015 & 2016 Annual Reportsb. 2017 MFDP National Transitional Turnover Note

The Budget & Finance Unit is responsible to facilitate the effective and efficient allocation and utilization of financial resources in accordance with fiscally sound principles that supports the MFDP Strategic Planning and decision making processes. Additionally, the Unit prepare the MFDP’s budget and report on the ministry financial operations. The Unit is headed by a Director and aided by an Assistant Director with cohort of technicians in running its day-to-day affairs. Below are key reports prepared and produced by the BFU:a. MFDP Budgetb. MFDP Budget Execution c. MFDP Financial Operationsd. Financial Statementse. Budget Performance Reports (BPR)f. Financial Management Report (FMR)g. Account Execution Reporth. Budgetary Transactions Status Reporti. Travel Retirement Schedulesj. Commitment Control Schedulesk. Spending Plansl. Bank Reconciliation Statementsm. Special Projects Financial Reports

The Department of Administration is responsible to manage and coordinate the implementation of internal and external administrative policies and activities, while upholding high standards for customer service delivery and efficiency to achieve organizational goals.

The Department of Administration is headed by a Deputy Minister and assisted by an Assistant Minister. The Department is divided into seven (7) Units that help in carrying out the following functions describe below:  

Provision of legal guidance and advice to the MinistryCollection, analysis, recording and reporting on relevant financial data necessary for the Ministry’s internal policy decisionsProvision of standardize bookkeeping and accounting services for the MinistryDevelopment of the Ministry’s budgetManagement of payments of salaries and wages, pensions and coordinate other employee benefits.Setting up of policies for the management of all Ministry’s procurement activitiesResponsible for the attraction, selection, training, assessment, and rewarding of employees.Ensuring adherence to organizational culture and compliance with employment and labor rules and regulations.Setting up policies for talent management, succession planning, and labor relations.Managing and maintaining inventory of the Ministry’s assetsManaging the cleanliness, security and transportation services in the Ministry.Management, maintenance and servicing of the IT infrastructure and services of the Ministry.Coordination of both internal and external communications of the MinistryManagement of the Ministry’s strategic plan (including the PSIP) and implementationProvision of excellent customer service to both internal and external customersMaintaining clear, complete, and updated, employee records.

{/modal}

{modal href="/images/Organogram/MoFDP Chart_Administration.png" alt="MoFDP Chart Appointees1" rel="{handler:'iframe',size:{x:1100,y:600}}"}{/modal}

{modal href="/images/Organogram/MoFDP Chart_Administration.png" alt="MoFDP Chart Appointees1" rel="{handler:'iframe',size:{x:1100,y:600}}"}{/modal}